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The top of the screen is very important. It displays the Request Type. In many cases it will be Grant Access, but in some cases it may say Revoke Access.

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If a user already has access to a folder and another request is made to revoke access for a user to that folder make sure you are approving the correct action. If you approve a Revoke request, that user will no longer have permission to that folder. If you decline a Revoke request, the means the user will still have their current permissions.

Explanation of Page Layout:

  1. The user, along with all their information, wishing to gain access to a folder.
  2.  The folder the user will have access to and the type of permission. NOTE: If multiple folders were selected, they will all display under the drop down box next to Membership to:
  3. The length of time the permission will last. If the Expire On option was selected a different date can be picked. If the Expire After option was selected a different amount of days can be entered.
    NOTE: Once the Approve button is clicked in step 7, a different date option can be selected before clicking OK.
  4. All authorizer(s) for the folder.
  5. The reason why the user needs permission for the folder.
  6. MANDATORY explanation, by the authorizer, why permission is being approved or declined.
  7.  Click Approve or Decline for the permission and click OK.

Permission Request Email Update

Once a permissions request is approved or declined for a user an email will be sent to that user.

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Part 1: The  The request type (i.e. Grant or Revoke).

Part 2: Whether  Whether the request was approved or declined.

Part 3: A  A link that goes to the permissions site and displays, in more detail, information on the request.

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The rest of the email contains additional instructions and information that is useful such as mapping a network drive to a computer and contact information.

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Permissions Manager Request Status Screen:
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Viewing

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Permissions

  1. If you would like to see who has permissions to a particular folder you can click on the Management tab on the left side of the screen.

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  1.  Then underneath Management click Directory Authorizer:
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  1. On the Management screen under the Managed Directories

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  1. - Folder Name column click on the folder you would like to look into

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  1. Then under the Permissions - Display Name column click the + next to the name of the

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  1. group you are interested in to see all the users with permissions to that folder as well as when their permissions expire

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The other folders groups that may appear under the initial Directory you picked are groups from the I.S. department. They manage the whole permissions program and are apart of included in many folders. Do not worry about them being listed under your directoriesfolders and groups.
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Getting additional help

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