To make a permission request for RDS6 please click here - this will only work while on the CCHMC network or when VPN connected to CCHMC.
To make a permission request for BMIISI on CCHMC Res domain shares (aka RES DP) please click here - This this link will work on the internal and external network.
To request a folder to be added to Permissions Manager, send the following information to help-rds@bmi.cchmc.org :
- Path of folder to be lockedprotected
- Names of at least 2 authorizers who will manage access to the protected folder
The Permissions Manager tool lets users request permission to select drives on the Research Data Storage (RDS) System (learn more about which drives can be managed). Instead of users emailing various folder administrators and having the email possibly get lost or deleted, the Permissions Manager takes care of everything. All a user has to do is go through a few simple steps and every piece of information needed to process to submit a request gets captured and properly routed for approval.
NOTE TO MAC USERS: Please use Firefox to access the permissions manager, as Safari has been known to have problems with this application.
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- Summary - Brings you back to the home screen of the permissions manager and displays all recent pending, approved, declined or cancelled requests.
- Pending Requests - Allows for a more detailed search of all pending requests made either for the user or by the user.
- Permission Requests - Allows the user to request or revoke permission to a folder or network drive.
- Membership Requests - Ignore this tab (for advanced users).
- Management (Authorizers Only) - Shows all folders that the user is in charge of and who has access to those folders.
- Search - Allows for a search of any type of request, operation made on a permissions request, user, start or end date, or request ID.
- Reports - Allows an administrator to generate reports such as request statistics, permissions granted, and management status.
NOTE: Only administrators can generate synchronization reports. All users can generate other reports.
About drives and managed folders
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There are two types of RDS drives, each of which can contain folders and sub folders.
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If you need to share a large volume of data over a lengthy period of time -- for example, files related to a research lab or study -- it is better to store this data on a project drive. This is an area separate from your divisional shared (G:) drive, and can be shared among multiple users via the Permissions Manager tool.
Requesting new drives
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You should automatically should have access to your divisional shared (G:) drive. If these drives donthe drive doesn't appear automatically when you log in to the Cincinnati Children's network, you can look up the drive paths and then map them manually (learn how on Windows and Mac OS X). If the drives still don't appear, send an email to help-rds@bmi.cchmc.org).please send contact your Business \ Admin Office.
To request a new project drive, you will need to go to BeMyIT Store , login with your CCHMC credentials, and submit a new request therefor an RDS drive.
Also, if you add a new folder to your divisional shared or project drive, this folder does NOT automatically appear in the Permissions Manager. To share this folder, you need to send an email to help-rds@bmi.cchmc.org with names of two people who will manage access to this folder, and request that it be added to the Permissions Manager.
Renaming folders
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A protected folder \ drive will list in Permissions Manager. If it is necessary to rename it, you must email help-rds@bmi.cchmc.org before renaming or else the permissions might not transfer properly.
Copying data from protected folders and drives
A protected folder \ drive has its own set of permissions. When moving data from a protected folder \ drive, you must copy & paste instead of drag & drop. Dragging Drag and dropping drop will likely result in the permissions not transferring properly, resulting in access denied errors. After pasting data in the new folder, the copied data can be deleted from the original folder.
Submitting permission requests
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There are two different types of user roles in Permissions Manager.
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Click on Finish to submit the request.
Approving / denying permissions requests (authorizers only)
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Once a Permission request has been sent, the authorizer will receive an email stating that the permission request needs to be approved or declined.
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The rest of the email contains additional instructions and information that is useful such as mapping a network drive to a computer and contact information.
Viewing permissions
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If you would like to see who has permissions to a particular folder you can click on the Management tab on the left side of the screen.
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The other folders that may appear under the initial Directory you picked are groups from the I.S. department. They manage the whole permissions program and are apart of many folders. Do not worry about them being listed under your directories.
Getting additional help
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If there are still any issues after reading these instructions and any help is still needed please email Research IT Support help-rds@bmi.cchmc.org for further assistance.