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Sign Up
When an email list is created for you you need to setup an account on the mailman system to administer the list (this can be done by clicking the "Sign Up " button at mailman.cchmc.org
If you designate other list admins or moderators, they will also have to "sign up" for an account on the Mailman system.
Click here for instructions on how to sign up on the Mailman system.
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Loggin In
- Visit mailman.cchmc.org ** this page will show any lists that are configured to show up on the public page ***it does not mean these lists are open, just that they are listed
- Click the "Login" link in the top right of the page.
- Log in with your info or sign up if you have not setup an account.
***** Note singing up does not mean you can admin/access/moderate a list, you have to be given permissions to a list by Research IT or from the list admin.*******
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How messages are posted to a list
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For instance: I am a member of the "testgroup" mailing list and I want to post a message. I would compose a new email with the subject and body of my choosing and address the email to testgroup@mailman.cchmc.org. If moderation is enabled then a list owner or moderator will be notified that there is a held message pending approval (see the section below called "Moderating Held Messages" for more information on moderation). If moderation for members is not enabled then the message will be sent to all recipients on the email list.
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COMMON LIST SETTINGS
Common List Settings
You can find common and advanced list settings by clicking the "Settings" tab from your list management page.
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The last tab in Settings is the "Subscription Policy" tab and this is where one can decide how people can subscribe to the list. I highly recommend leaving the setting on "Moderate" or "Confirm, then moderate" to prevent unwanted subscribers.
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Adding members to a list.
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- From your list, click the "Users" tab to display a dropdown menu.
- Click "Members" to view the roster.
- You can check the box next to each address you would like to remove from the list
- You can change the number of results per page by clicking the dropdown at the bottom of the page and selecting a higher number.
- Click "Unsubscribe Selected"
- If you want to remove all subscribers from the list, you can click the "Unsubscribe All" button, then click it again on the confirmation page.
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VIEW AND ADD/DELETE LIST ADMINS
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- From your list, click the "Users" tab to display a dropdown menu
- Click "Moderators" to view the current moderators
- To add a list moderator, input their UNT email address into the "Email Address" field and, optionally, input the name into the "Display Name" field.
- Click "Add moderator"
- If the new moderator is not already an admin or moderator for another list, then they will be sent a verification email when they try to log into Mailman next. They must verify with that email before they can manage the list.
- To delete a moderator, click the "Delete" button next to their address in the Moderator roster
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EXPORTING MEMBER ROSTER
- From your list, click the "Users" tab to display a dropdown menu
- Click "Members" to view the roster
- Click the "CSV Export" button to download a copy of the roster
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CONFIGURE MESSAGE MODERATION
- From your list, click the "Settings" tab
- Click the "Message Acceptance" tab
- Go to the section called "Default action to take when a member posts to the list"
- Select "Hold for moderation" to require all member posts to be moderated, or "Default processing" to disable moderation
- Go to the section called "Default action to take when a non-member posts to the list"
- A "non-member" is anyone associated with a mailing list that is not in the Members roster. This can be a list admin, moderator, or anyone not subscribed that sends a message to the mailing list.
- Select "Hold for moderation" to require all member posts to be moderated, or "Default processing" to disable moderation (not recommended)
- Click "Save changes" button at the bottom of the page.
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CONFIGURE SUBSCRIPTION
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MODERATION
This applies only if you choose to provide the website for users to subscribe themselves. (How?)
- From your list, click the "Settings" tab
- Click the "Subscription Policy" tab
- Click the dropdown menu next to "Subscription Policy"
- The options are explained below the dropdown menu, but the most common option will be "Moderate" to enable subscription moderation.
- Click "Save changes"
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MODERATING HELD MESSAGES
- From your list, click the "Held Messages" tab
- Messages held for moderation will appear on this screen
- Check the box next to the message(s) you want to operate on then click one of the buttons on the right to Accept, Reject, or Discard.
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MODERATING SUBSCRIPTION REQUESTS
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This applies only if you choose to provide the website for users to subscribe themselves. (How?)
- From your list, click the "Subscription requests" tab
- Click the Accept, Reject, or Discard button next to the email address you would like to operate on.
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