Page History

...

Here is the home screen of the Permissions Manager:
Image Modified

1. Summary - Brings you back to the home screen of the permissions manager and displays all recent pending, approved, declined or cancelled requests.
2. Pending Requests - Allows for a more detailed search of all pending requests made either for the user or by the user.
3. Permission Requests - Allows the user to request or revoke permission to a folder or network drive.
4. Membership Requests - Ignore this tab (for advanced users).
5. Management (Authorizers Only) - Shows all folders that the user is in charge of and who has access to those folders.
6. Search - Allows for a search of any type of request, operation made on a permissions request, user, start or end date, or request ID.
7. Reports - Allows an administrator to generate reports such as request statistics, permissions granted, and management status.
   NOTE: Only administrators can generate synchronization reports. All users can generate other reports.

About

...

Drives and

...

Managed Folders

There are two types of RDS drives, each of which can contain folders and sub folders.

...

If you need to share a large volume of data over a lengthy period of time -- for example, files related to a research lab or study -- it is better to store this data on a project drive. This is an area separate from your divisional shared (G:) drive, and can be shared among multiple users via the Permissions Manager tool.

Requesting

...

A New Drive

You should automatically have access to your divisional shared (G:) drive. If the drive doesn't appear automatically when you log in to the Cincinnati Children's network, please send contact your Business \ /Admin Office.

To request a new project drive, you will need to go to BeMyIT Store, login with your CCHMC credentials, and submit a new request for an RDS drive.

Also, if you add a new folder to your divisional shared or project drive, this folder does NOT automatically appear in the Permissions Manager. To share this folder, you need to send an email to help-rds@bmi.cchmc.org with names of two people who will manage access to this folder, and request that it be added to the Permissions Manager.

Renaming

...

Folders

A protected folder will list in Permissions Manager.   If it is necessary to rename it, you must email help-rds@bmi.cchmc.org before renaming or else the permissions might not transfer properly.

Copying

...

Data from

...

Protected Folders and

...

Drives

A protected folder has its own set of permissions.   When moving data from a protected folder, you must copy & paste instead of drag & drop.   Drag and drop will likely result in the permissions not transferring properly, resulting in access denied errors.   After pasting data in the new folder, the copied data can be deleted from the original folder.

Submitting

...

Permission Requests

There are two different types of user roles in Permissions Manager. :

• Requestor: Can request access to any folder.
• Authorizer: Can grant or revoke requests to gain access to a locked folder for which he/she is the approver. 

If you would like to request access for yourself or for another user to any folder maintained by the Permissions Manager, you first need to click on the Permission Requests tab on the left side of the screen.:Image Modified
Once the page loads, you will be taken to the request screen.

Anchor
Step1 Step1

Step 1: Select a User

By default, you will be the user that is requesting permissions to access a folder. If you are trying to gain access for yourself then continue to Step 2.

1. If requesting permissions for a user other than yourself, click the Change User button

...

1. :
   Image Modified
   

...

1. 
   
2. The  Users

...

1. Search  window will appear and you can search for the user for whom you wish to request permissions

...

1. :
   Image Modified
   
   
2. In the empty textbox, enter the user’s name as "last name, first name" and click

...

1. the Search button.

...

1. If you are not sure of the spelling of the names, then type the last letter of the last name, followed by a coma, and the first letter of the first name

...

1. .
   
   
2. If a list of multiple users is displayed, then check the corresponding Department, Logon Name, and Title listed for the

...

1. user.

...

1. Click on the Display Name of the desired user, and continue to Step

...

1. 2.

There are additional ways to search for a user.   These search options are listed below:

Click in the box labeled Name, and select Logon Name

Image Removed

• If you know the Logon Name (Network ID at Cincinnati Children’s) of the user, then

...

• click in the box labeled Name, select Logon Name, enter the network ID in the blank textbox, and

...

• click the Search button. Once the user is found, click on their name in the Display Name column and that is the user for whom you will be requesting permissions.
  Image Added
  
  

• Click in the box labeled Contains and select any one of the following options:
  Image Modified

1. • Begins With - If you know the first few letters of the user's last name, then you can type those in the empty textbox. For example, if you are trying to find the user "Spivak, Alexandar" but have no idea how to spell the name, you would select Name, Begins With, type "SP" in the empty textbox, and click
on
2. • the Search button.
   • Ends With – If you know the last few letters of the user’s first name, then you can type those in the empty textbox.
 
3. • For example, if you are trying to find the user, "Alexandar Spivak" but have no idea how to spell the last name. You would select Name, Ends With, type "DER" in the empty textbox, and click
on
4. • the Search button.
   • Contains - If you know some letters of a name, but are unsure whether it is the first name or last name, then type that in the empty textbox. For example, in the name "Alexander Spivak", you are only sure of “ander”, then you can select Name, Contains, type "ANDER" in the empty textbox, and click
on
5. • the Search button.
   • That is - If you know the exact spelling of the user's name or Logon Name (network ID), only then use this option. For example, if you know Alex's user ID is "SPI9IW", then you would select Logon Name, That is, type "SPI9IW" in the empty textbox, and click
on
6. • the Search button.
     
     Once the user is found, click on their name in the Display Name column and that is the user for whom you will be requesting permissions.

Anchor
Step2 Step2

Step 2: Folders

1. Here is where you select the folder to which you wish to give the user access. Click

...

1. the Browse

...

1. button:
   Image Modified
   

...

1. 
   
2. The  Select

...

1. Folders  window will appear

...

1. :
   Image Modified
   
   
2. If you know the exact name of the path of the folder you can type it in the

...

1. Search field at the top of the window

...

1. :
   Image Modified
   
   

2. Otherwise, look through the

...

1. list of available drives until you find the drive you desire. Once it is found, click on

...

1. the +

...

1.  next to the name.

...

Image Removed

1. This will expand the drive and show all the sub folders of that drive.

...

1. If you want to collapse the drive you can click the - next to the name and it will go back to the way it was:
   Image Added

   Note

...

1. If you know a sub folder exists but it is not listed, it probably has not been added to Permissions Manager as a managed folder. Learn more

...

1. about how to request that folder to be added.

If you want to collapse the drive you can click the - next to the name and it will go back to the way it was.

1. Sort through the folders until the desired folder is found.

...

Image Removed

...

1.  Select the checkbox next to the name of the folder and click the OK button at the bottom of the window

...

1. :
   Image Added

Note

You can also select multiple folders by clicking multiple checkboxes.

...